secure email accounts

5 Proven Ways to Secure your Email Accounts from Hackers

Human beings are blessed with an unmatched ability to communicate. With the advent of Internet, the modes of communication have also evolved for better. One of the most commonly used media to communicate is an electronic mail – email for short. Even in this age, there exist trillions of email accounts, thanks to individuals and businesses having the leverage of creating multiple email accounts. The importance of email communication can neither be neglected nor over-estimated. However, then use of emails have also come with some challenges — email hacking. Therefore, the need to secure email accounts have become even more imperative than ever before.

Email is Sacred, You Have to Protect It

Have you ever given a thought how many of these email accounts are fake? Never, yeah! Because we assume that our emails are safe and secure. WRONG!

When you sign in to your email, you become instantly vulnerable to hack attacks. And you know the online hackers have become smarter than ever. They just want the slightest of room to breach into your personal email account.

In fact the online hackers are now able to pose serious threats. They can hack an email account and ask you for a hefty ransom in return. A recent NHS hacking incident presents a vivid example that hackers have access to higher autorities’ accounts. They can even knock them down with fake accounts.

The hackers have not spared the big businesses. Even large businesses, including Yahoo!, Hotmail, Outlook have recently reported massive hack attacks that affected over a billion email accounts.

In September, last year, Yahoo came under a massive hack attack that affected over 500 million email accounts.

Your email account is vulnerable too!

That’s the reality. Incredibly harsh by all accounts.

The question: How can you secure email accounts that you own from hack attacks?

In this blog, you will learn about five ways to protect and secure email accounts against hackers.

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1. Use Strong, Unique Passwords

Passwords are just like security guards for your email account. They should be strong and unique. It is because email hackers tend to use various password cracking programs that are capable of cracking out your weak passwords.

Using simple and most common passwords, for instance, ‘12345678’ or ‘administrator’ will not do the job.

 Remember to use alpha numeric passwords with special characters randomly placed in between. In order to protect  your email account, you must use long, strong and unique set of passwords. If you have multiple email accounts, it’s better to use different passwords for each account.You can also make use of different password manager tools to keep them in one place.

The longer and more complex the password is, the better it is for your email security.

2. Use Two-Factor Authentication

Most of the corporate organizations and small businesses are now using Two-Factor Authentication (TFA) technique to protect official email accounts against the wrath of hackers.

As the name suggests, TFA requires a two-step process to unlock or access any account. The TFA offers an added layer of security to the systems so as to deny online hackers unauthorized access to an organization’s email accounts and other sensitive information stored therein.


The TFA technique works fittingly well with all major smart devices and platforms, giving the employees the leverage to access their email accounts with a sense of complete security and privacy. More importantly, the hackers are unable to access any account protected by TFA, even if they have got the password.

3. Use a Virtual Private Network (VPN)

One of the likeliest solution to address your online worries is a secure, reliable and an affordable virtual private network (VPN). Apart from unblocking websites, protecting your Wi-Fi, seamless browsing, and live streaming, you can use a VPN to protect your personal data and files and also secure email accounts. The tourists and travelers who love to carry their MAC systems with them have the real advantage here. While traveling, you can make your emails secure by using the best VPN for MAC

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 A VPN not only protects your original IP address, but also encrypts your online data so that nobody is able to breach your private online space.

A VPN helps you transfer, share, download and upload your data files and send your messages through a secure virtual tunnel, therefore, there is no security or privacy risk involved. You can use a VPN to protect your email receiving and delivery process. It helps you keep your personal and official email accounts safe and secure against the evil designs of online data hackers and intruders.

4. Avoid Phishing Scams

One of the easiest ways to play trick on common netizens like you is by using phishing scams. The online hackers are expert of the evil craft.

The hackers have got you covered. It’s the bitter truth. They know everything you do online. Even if they don’t manage to get your credit card information, they can get your name and email address. Once they get these, they are ready to bombard your email accounts with phishing emails.

What hackers do is, they create fake email accounts and start sending you emails with real company names, enticing a common individual, like you, to click on a call-to-action button or a link to download a document that is non-relevant to you. Once  you click, they lead you to malicious websites that are totally irrelevant to you. Remember that no real company asks you to download an email document unless it’s absolutely necessary to do so.

To secure your email accounts from being hacked, it’s better to use multiple email accounts and keep each of them separate, under one cloud system or an account management program.

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5. Document An Official Email Policy

One of the foremost steps that all corporate and small business organizations can take to safeguard against email hacking practice, is to educate their employees about the usage, advantages, disadvantages and sanctity of a personal or an organizational information, and the email accounts they use for official purposes.

All the organizations must have a documented official email policy in place. This will help all the staff members realize the importance of their companies’ official email account(s), in the first place. Secondly, that particular policy must contain each and every detail about the purpose and the implementation process. This will create a sense of trust.

In addition to this, only designated personnel should be allowed to send and receive official emails, thereby limiting unauthorized access of non-concerned staff members and online hackers

Important Remarks

Email has become an integrated part of our daily official and personal life. We can’t take the sanctity of an email account for granted. We have to protect it by all means and at any cost. Otherwise, be ready to compromise on your email accounts and lose millions worth of data in just a single click. That’s what hackers can do to you. They can damage you financially, morally and emotionally.

That’s all folks! This brings us to the end of this blog. I have covered only a handful of tactics to secure your email accounts from hack attacks. It’s high time for you to take preventive measures to protect your email accounts from the evil clutches of online hackers.

Hopefully, I am leaving some food for thought here for you. Now it’s your time to share your ideas, opinions and experiences, if any, related to email hacks. Don’t hesitate to leave a comment on this blog. Your contribution will be highly appreciated.